Employment


Work with Victorian Opera

Founded in 2006, Victorian Opera has grown to become a state leader and a national icon in the development of new opera and music theatre, training the next generation of operatic talent and staging works of the highest artistic standards. An agile and innovative arts company, Victorian Opera stages annual seasons of diverse and rarely staged repertoire, tours productions throughout regional Victoria and has now expanded to touring works nationwide and internationally. As Victoria's state opera company, Victorian Opera employs a dedicated team committed to redefining opera and building its future.  

Events Coordinator and Office Administrator - initial 9 month Contract 
0.6 FTE Monday - Wednesday 9am to 5pm
DUTIES
Reception: the primary contact for the company through phone and email. Includes meeting guests and coordinating any specific hospitality requirements for meetings etc; 
Organising the Managing Director's diary and correspondence as directed including the management of any travel and accommodation; 
Working with Artistic Director and Management Team to assist with diary, correspondence and general company administration as required; 
Coordination of all Marketing and Development Events as directed by the Development Manager, Private Giving Coordinator and Marketing Coordinator including booking of venues and coordination of all aspects of events including catering, audio visual and any Artistic requirements, creation of event running sheets and project documentation, design and distribution of invitations, RSVP management and guest list finalisation and distribution, and any other activity as required; 
The ordering and monitoring of all company stationery, some filing, coordinating mail, main   contact for couriers, management of cab charges and petty cash; 
Coordinating the collation and despatch of Board and Board Committee papers; 
Taking and recording all minuting of staff and management meetings; 
Assist with other projects as directed.
REPORTING STRUCTURE
Reports to:  Development Manager
SKILLS
Experienced in general Office Administration and all duties relating to reception and senior management support;
Experience in Events Coordination;
Experienced in In Design and Photoshop (an advantage) as well as standard Microsoft Office.
For further information please contact John Orr: johno@victorianopera.com.au
Applications close 12 April 2017 - all via See

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